NW NSW Chapter Formation Request 30 March 2008

Sunday, 30th March 2008

Hi Terry,

Re meeting held on Sunday in Tamworth, it was a great success and attended by all MMAA members known to us in this area, with the exception to John Ludewig who unfortunately had to work on the day.

Due to the enthusiasm and commitment of those present we have been able to form a chapter to service the North West portion of N.S.W. The meeting was conducted in an orderly and professional manner and a hard copy of the minutes of that meeting have been sent to you by mail for consideration for approval.

Attached is a photo of those present on the day and are all members of the MMAA. From left to right: Tony & Jenny Cross, Sandra & Rene Markerink, Peter & Debbie Smith and Wendy & Trevor Capararo.

A short ride to a small village at the top of the range for lunch was participated in and a more pleasant way to finish a day could not be found with members basking in the autumn sun on the lawn reluctant to venture home.

We look forward to hearing from you with favorable news of our approval and thank you for your guidance and support that has encouraged us to formalize what we have enjoyed doing for some years.


Regards,

Tony Cross
President
NW NSW Chapter

MMAA National AGM - Bombala, NSW. Jan 2005

Minutes of the Masonic Motorcycle Association of Australia Inc (MMAA)
National Rally held on Saturday 22 January 2005

The meeting was held in the South of the Mountain Lodge 190, Bombala, and commenced at 1.00pm.

Present:

Bombala - Paul Gimbert (Bombala President), Colin Groves, Alison Gimbert (Observer), Bernie Gimbert, Allan Talbot, Sharon Talbot (Observer), Kerry Barker, Kev Shortt & Wayne Douch

Central Coast/Sydney - Michael Lampadarios (National President), Chris Tickner, Graeme Williams, Cliff Hobson (Central Coast/Sydney President), Richard Black, Roger Keane, & Lynden Norgate

Victoria - Dot Marshall, Greg Marshall, Roger Coates & Grant Bates (who arrived late)

R Harlow (Membership Status & Chapter unknown at time of typing minutes….Secretary)

Apologies:

Bombala – Jack Southall, Peter Campbell, Steve Preston, & Matt Turner

Central Coast/Sydney – David Anthony

Victoria – Terry Webster (National Vice President), Ian Voerman (President Victoria), Glenda Coates & Chris Packham & Paul Dolan

Michael Lampadarios welcomed all members who were able to attend.

Minutes of Previous Meeting:

The minutes of the previous meeting held on Saturday 24 January 2004 having been distributed by email and/or mailed were tabled.

Correspondence:

INWARD:
Ausport re affiliation

Motorcycle Council of NSW Inc. re affiliation
United Grand Lodge of NSW

OUTWARD:
United Grand Lodge of NSW

Treasurers Report:

In the absence of David Anthony, Michael Lampadarios reported an income of approximately $2,150.00 which comprised membership, badges and other regalia monies. The bank balance as at 22/1/05 was reported as $895.00. The expenditure (the difference of the two) comprised badges, T shirts (old) and belt buckles. Michael also advised that an order for metal badges with square & compass had been placed but not yet received.

(In the absence of accurate figures the expenditure was estimated at $1,910.00 taking into account the bank balance as at 22/1/04 of $655.00….Secretary)

Michael advised that Membership Renewal Forms were sent via email however some had come back due to incorrect email addresses. Michael stressed it was important that the Membership Renewal Forms reflect the current address details for all renewing members to ensure an accurate database of members.

Moved: Cliff Hobson
Seconded: Lynden Norgate
“That the $25.00 MMAA Annual Members Fee be collected with $20.00 being forwarded to the National Body and $5.00 retained by the Chapter.” CARRIED

Moved: Cliff Hobson
Seconded: Michael Lampadarios
“That the above minute be rescinded.” CARRIED

Grant Bates suggested that the MMAA Victorian Chapter cancel their Incorporation status and advised that the Victorian Chapter would investigate this.

Grant also suggested a Membership Officer be elected and also that every Chapter collects their own funds for on forwarding.

Moved: Alison Gimbert
Seconded: Grant Bates
“That the National Secretary be responsible for maintaining the records of all members and receiving the Annual Membership Fee direct from members by the invoicing of same. Chapters were to make their own arrangements to collect any other nominated fee above the Annual Membership Fee.” CARRIED

Those Chapters who wished to collect their own members’ $25.00 Annual Membership Fee and pass on directly to the National Secretary in one cheque were invited to do so.

Moved: Cliff Hobson
Seconded: Wayne Douch
“That the Treasurer reconcile the Annual Membership Fee to ensure members are financial and calculate what extra fee is due to bring all members in line with the new renewal “year end” date of 30/6/2005.” CARRIED

Presidents Reports:

National President:
Michael Lampadarios reported another successful year with a few new members.

Michael asked for recruiting strategies other than via the internet. Paul Gimbert suggested the ideas of Geoff Greaves re promotion and this was discussed.

Michael also suggested two areas of membership recruitment; Ausport and Motorcycle Council of NSW Inc. Letters received from both bodies were tabled and passed around to all members present.

Greg Marshall advised that the Victorian Masonic Motorcycle Association (VMMA) were aggressive by badgering prospective members and that was their main form of recruitment.

Michael advised that the MMAA National Website was linked to Masons Connect, Freemasons Motorcycle Club Netherlands, Bikers Den and virtually any motor cycle Website (even VMMA). Michael also advised that the Website was also linked with the Masonic Association of Canada and a new Chapter had been formed there consisting 20 members.

Allan Talbot advised that the Website did not appear to be updated on a regular basis. Michael responded that the Photo Gallery was very small (only 10mb) and was not updated on a regular basis but that Newsletters, Calendar Dates and Contacts were. Michael also advised that as Websites cost money it was important that the Association be financial.

Bombala President:

Paul Gimbert reported that only one ride had been organised and that Bombala membership totalled 13.

Paul advised that the Bombala Chapter were meeting monthly and had experienced difficulty in funding.

Paul wished to put an emphasis on Associate Member recruiting as some members were located some distance away which made it hard for attendance.

Paul felt 2005 would be a better year with more rides organised. Paul confirmed that members were consolidated and keeping strong as a Chapter.

Paul advised a ride calendar would be produced for all MMAA members.

Paul also advised that Bombala was trying to visit other Lodges and had adopted a “dress code” of blue shirt; string tie; black vest; (with badges/patches) and black pants. He advised it was hard to regulate a “dress code” for Associate Members.

Michael Lampadarios suggested that in his experience the white shirt was more acceptable for Lodge visits.

Greg Marshall advised that the VMMA had approached Grand Lodge of Victoria to get a ruling on a visiting “dress code”. Grand Lodge had advised it considered the white shirt; bow tie; black pants; (leather/jeans) and vest acceptable. Greg also advised the VMMA had a Travelling Warrant and were also performing Installations.

General Business:

Cliff Hobson advised that MMAA shirts and merchandise were on display.

Members were advised that future rides were being planned for March (to Young) and the Nabia Motorcycle Museum (on a date to be advised). The Anzac Day weekend was suggested for the Nabia Motorcycle Museum ride. The cost of the Nabia ride was $20.00 per head which included a BBQ dinner & BBQ breakfast together with admission to the museum and private collection. A ride to Coffs Harbour for Keith Reynolds Installation was also planned for the end of May.

Michael Lampadarios asked Chapters if they were happy to issue membership cards and this received a mixed response.

Michael also suggested a ride fee of $5.00 for all participants.

Michael suggested purchasing a Membership Program to monitor members’ details. It was recommended that free Databases be used first before spending any MMAA funds.

Wayne Douch advised that a dinner was organised for Sunday 23 January 2005 at the local Pizza restaurant at the conclusion of the National Rally Weekend and asked for an indication of those who would be able to attend.

Wayne also advised that any photos taken would be burned onto a CD and given to members on Sunday.

Election of Office Bearers:

Moved: Alison Gimbert
Seconded: Roger Coates
“That the MMAA be run and act like a National Body with a President, Vice President, Secretary & Treasurer or Secretary/Treasurer as its structure.” CARRIED

Moved: Grant Bates
Seconded: Roger Coates
“That Michael Lampadarios be elected President of the MMAA National Body for 2005.”
CARRIED

Moved: Grant Bates
Seconded: Paul Gimbert
“That Terry Webster be elected as Vice President of the MMAA National Body for 2005 (in absentia).” CARRIED

Moved: Michael Lampadarios
Seconded: Alison Gimbert
“That Dot Marshall be elected as Secretary of the MMAA National Body for 2005.”
CARRIED

Moved: Grant Bates
Seconded: Greg Marshall

“That Alison Gimbert be elected as Treasurer of the MMAA National Body for 2005.”
CARRIED

Alison Gimbert offered to write a Position Description for the National Secretary.

National Rally 2006:

Michael suggested the MMAA Central Coast/Sydney Chapter organise the AGM for 2006. The date suggested was 26 – 29/1/2006 (as Australia Day fell on the Thursday and the Friday could be taken as an Annual Leave day). The venue would be advised in due course.

Cliff Hobson suggested a proper Agenda be sent out prior to the next AGM 2006 together with a

Treasurers Report and Nomination Forms for 2006 Office Bearers attached.

There being no further business the meeting concluded at 3.30pm.

MMAA National AGM - Wagga Wagga, NSW. Jan 2007

Minutes of the Masonic Motorcycle Association of Australia Inc (MMAA)National Rally held on Saturday 27 January 2007

Chairperson: Cliff Hobson

The meeting was held at the South Wagga Sports & Bowling Club, cnr Edward & Fitzhardinge Street, Wagga Wagga and commenced at 10.00am

Present:

Bombala – Alison Gimbert (National Treasurer); Paul Gimbert (Bombala President)

Central Coast / Sydney – CliffHobson (National & Central Coast/Sydney President); Basil Freedman; Phil Lye; Lynden Norgate.

Victoria – Chris Packham; Terry Webster (National Vice President); Greg Marshall; Dot Marshall (National Secretary); Grant Bates (Victoria President); Roger Coates (National Sergeant At Arms)

NSW– Wendy Capararo; Trevor Capararo; Robert Hendren; John Ivkovitch; with Observers – Janelle Lye; Virginie Norgate; Jonathan Ivkovitch

APOLOGIES:

Bombala – Steven Southall; Allan Talbot; Bernie Gimbert

Central Coast/Sydney – Bojan Vizintin; Allan Mason Roger Keane; Gary Duff; Michael Lampadarios; Richard Black; Graeme Williams

Victoria – Ian Voerman; Chris Nott; Steven Lane; The Weaver Family; Lorraine Webster; Terry Doyle; Michelle Duiker; Neil Grant; Michael Fernando & all Tasmanian Members

NSW– Bruce Newman; Norm Wilson; Steven Hockey; Peter Seymour; Hans Gyger; Robert Judd; Tony Lauer

Cliff Hobson welcomed all members and thanked them for making the time to attend

Minutes of Previous Meeting:
Moved: Lynden Norgate.

Seconded: Phil Lye
“That the minutes of the previous meeting held on 28 January 2006 having been distributed by email, mail and tabled be accepted.”
CARRIED


Business Arising from Minutes:

Business Arising was deferred till after the election of Office Bearers. Secretaries Report:
Dot Marshall reported the number of members as at 1/1/07 was 83 which comprised a net loss of 21 members made up of Resignations (3); Deceased (1); Purged due to “over 18 months unfinancial” (36); and new members (15).

Correspondence:

INWARD:
7/2/06
Ken Parsons Re: Status of membership 31/5/06
Brian McKinnon Re: Resignation 13/6/06
David Anthony Re: Resignation 17/12/06
Jeff Gunhan Re: Being struck from Database 6/1/07
Ken Parsons Re: Not joining MMAA

OUTWARD:

21/1/06 Unfinancial Members Final Notice
18/2/06 Members Minutes of Meeting 28/1/06
3/5/06 Members Invoices 06/07
13/10/06 Members MMAA National AGM 2007
11/12/06 Members Notice of Meeting AGM 2007
12/12/06 Unfinancial Members Final Notice

Treasurers Report:

Alison Gimbert reported a Bank Balance as at 26 January 2007 of $3,257.72.

Moved: Alison Gimbert

Seconded: Lynden Norgate
“That the Treasurers report as tabled be accepted.” CARRIED

Moved: Grant Bates

Seconded: Chris Packham
“That all expenses be reimbursed to members as presented.” CARRIED

Moved: Terry Webster

Seconded: Alison Gimbert
“That the Regalia currently owned by the Victoria Chapter, be purchased by the National Body, with Terry Webster continuing to monitor stock of said Regalia.” CARRIED

Presidents Reports:

National President:
Cliff Hobson reported on the issues of Incorporation and the investigation by himself together with Allan Mason. He advised the name Masonic Motorcycle Association of Australia Inc had been reserved with the NSW Department of Fair Trading. Cliff advised he now had the code for the Website and would be working to update it. He also advised that even though there had been a net loss in membership he hoped the Association would start gaining new members. Cliff felt the MMAA had started to make good process with the teething issues that had hampered the National Body since its inception.

Bombala President:
Paul Gimbert advised that they had held a meeting before the AGM and invited prospective non members. Paul advised that some prospective members questioned what advantages the MMAA had to offer them. Paul felt it was a hard question to answer but advised there was still interest there.

Central Coast/Sydney President:
Cliff Hobson reported similar problems to Paul Gimbert with regard to MMAA membership. CC/S had a core number of members who were still meeting and the CC/S were continuing to support “Camp Breakaway” annually. CC/S had recently organised a ride to Tamworth to attend a lodge meeting and to meet some one the new members. Cliff advised that through money raised in the Chapter they were able to purchase tote bags for the disabled persons that they support (with their names painted on them),. Cliff went on to say that over $1,000 had been raised in combination with Lodge Morning Star for a local disabled girl. Cliff suggested that perhaps they should visit other Motorcycle Clubs like Ulysses to create an interest. Cliff felt the potential was there.

Victoria President:
Grant Bates advised that the year had been quiet with irregular meetings. Grant advised that Victoria had a wide range of members with regard to locations. Terry Webster reported that Community Connections were providing full computer systems to disadvantaged families with dial up internet connection for their use (free of charge). He advised computers had been donated from companies which also promoted MMAA in the Craft and funds had also been donated by the Craft. Terry advised that $510.00 had been donated to Community Connections by the combined effort of Werribee Lodge raising $255.00 and the Victoria Chapter matching this figure. Terry went on to say that the VMMA was a bike Association that was very active in Victoria and received a lot of press from the Victoria Freemasonry Magazine. This publicity contributed to them thriving whereas the Victoria Chapter of the MMAA was not. The VMMA are known to visit Lodges en-masse.

General Business:
It was felt that it was up to the individual members to choose whether they wore their badges or not. Terry Webster sends out samples of “set up” of badges to all new members. It was suggested if members chose not to wear badges, that they wore an MMAA polo shirt or cap instead. Members were reminded that Back Patches were prohibited by the MMAA.

Election of Office Bearers:
Cliff Hobson declared all elected positions vacant and passed the Chair to Lynden Norgate for the Election of Office Bearers

Moved: Terry Webster

Seconded: Roger Coates
“That Cliff Hobson be re-elected President of the MMAA National Body for 2007.”
CARRIED

Moved: CliffHobson

Seconded: Grant Bates
“That Terry Webster be re-elected as Vice President of the MMAA National Body for 2007.”
CARRIED

Moved: Dot Marshall

Seconded: Cliff Hobson
“That Alison Gimbert be elected in the dual role of Secretary/Treasurer of the MMAA National Body for 2007.”
CARRIED

Cliff stated that he felt that the position of Sergeant at Arms was not really required and asked for feedback on this suggestion. Wendy Capararo suggested that the Sergeant At Arms was a role that was more relevant to the Back Patch Clubs (eg Rebels, Jokers). Cliff related a conversation with several CC/S riders who said that if had to be shepherded as they rode, they would prefer not to ride. All agreed that riders wanted to ride safely and were in agreement with Roger Coates that the staggered formation was the best recommendation. Much discussion ensued with the validity of the role and a recommendation was made for a name change to National Road Captain.

Moved: Terry Webster

Seconded: Dot Marshall
“That the new position of National Road Captain be an elected position and not an ongoing one.”
CARRIED

Moved: Terry Webster

Seconded: Grant Bates
“That Roger Coates be elected as National Road Captain of the MMAA National Body for 2007 and that the Merchandising Officer purchase the required name badge.”
CARRIED

Business Arising from Minutes:
Cliff Hobson advised that he, together with Allan Mason had re-worked a Constitution that was a modified version of the one used by Ulysses. Terry Webster advised that the National Chapter should be incorporated. Grant Bates advised that the general feeling in the Victoria Chapter was that the Chapter did not want to relinquish their Incorporation status. Victoria would relinquish their Incorporation only if NSW were unable to use the name reserved.

Cliff invited feedback from members regarding the contents of the Draft Constitution:
1. Alison Gimbert queried why the financial year was changed after being re-adjusted last year to 30th June.
Cliff advised the legal requirement of holding an AGM within 5 months after the end of the financial year meant the MMAA had until March the following year to hold the AGM.

Terry Webster advised that in Victoria organisations could get special dispensation for extra time but was not sure of the NSW legislation. Suggested Allan Mason investigate.

2. Alison Gimbert queried the Membership Clause 6.7 regarding “Mason for life”.
Moved: Alison Gimbert

Seconded: Chris Packham
“That the second sentence in Clause 6.7 be removed.”
CARRIED

3. Paul Gimbert spoke of the way Michael Lampadarios had set up the MMAA with the Grand Lodge and felt this was not reflected in the Constitution.
Cliff Hobson commented that Clause 2 covered this aspect.

4. Alison Gimbert queried the fees of $20.00 and joining fee $5.00 (See point “8” below).

5. Alison Gimbert queried the Draft Constitution had not noted anywhere that the President or Vice President could only be a Mason.
Moved: Roger Coates

Seconded: Dot Marshall
“That the Interpretation Clause be re-worded with regard to the Associate Member as eligible to be elected to all offices other than President and Vice President.” CARRIED

6. Greg Marshall queried the 2 months lapse of membership clause
It was agreed that Clause 11(d) be reworded from “2 months” to “6 months” and that all members must be financial to vote at an AGM or be elected to office.

7. Terry Webster queried the reference to Associate Members as Victoria had family (children) members who were regarded as Associate Members with no voting rights.
It was agreed to delete Clause 6(h) re motorcycle licence.

8. Terry Webster queried the subscriptions. He advised that the Victoria Chapter members paid $25.00 direct to Victoria Chapter and these contributions enabled the Chapter to do things in the community. He advised to give the whole amount to the National Body would be wrong but believed a percentage of fees should be handed to the National Body.

Moved: Terry Webster

Seconded: Grant Bates
“That each Chapter open their own bank account for membership fees to be paid into and each Chapter pay a percentage (capitation fee) to the National Body. An amount would be decided upon to be reimbursed to both Bombala and CC/S to cover previous years.”
CARRIED

9. Paul Gimbert commented that all members should be approved by Chapters and not by the National Body.
Cliff Hobson advised that the Chapters had approval of members in the Draft Constitution.

Moved: Terry Webster

Seconded: Chris Packham
“That all prospective members of the MMAA have the option of joining their local Chapter and that the joining fee is paid into that Chapter’s bank account with capitation fees paid to the National Secretary/Treasurer at the end of the financial year.” CARRIED

10. Terry Webster queried the use of the word “Branch” instead of “Chapter”
Moved: Terry Webster

Seconded: Dot Marshall
“That where the word “Branch” is noted in the Draft Constitution it be re-worded to “Chapter”.”
CARRIED

11. Cliff Hobson advised other Clauses that needed attention were:
Clause 14(a) - removed
Clause 14(b) - changed to $25.00 Clause 15 - changed to $25.00

Cliff advised that all changes to the Draft Constitution would be made and circulated to the National Body Executive Committee for ratification. Cliff confirmed the Constitution would be circulated to all members before adoption. Cliff advised any local Chapter by-laws would need to be ratified by the National Body.
Terry Webster stated that Victoria would send their Constitution to the National Body for ratification.

Moved: Terry Webster

Seconded: Grant Bates
“That Cliff Hobson be reimbursed for any expenses to extend the reservation of the Association name.”
CARRIED

Moved: CliffHobson

Seconded: Terry Webster
“That the Masonic Motorcycle Association of Australia be called the Masonic Motorcycle Association of Australia Incorporated as reserved with the NSW Office of Fair Trading and that the $100.00 fee be paid if adopted.” CARRIED

Moved: CliffHobson

Seconded: Terry Webster
“That subject to the Constitution being adopted that a Public Officer is appointed for the Association.”
CARRIED

Moved: CliffHobson

Seconded: Dot Marshall
“That the motion for the Victoria Chapter to relinquish their Incorporated status be rescinded.” CARRIED

Moved: CliffHobson

Seconded: Terry Webster
“That the Financial Year arrangements be changed in so far as the need to comply with reporting requirements of an incorporated association. CARRIED

Terry Webster requested that Allan Mason investigate dispensation to extend the time frame required for holding the AGM after the end of the financial year.”
Cliff advised he would investigate our potential liability as an association and if deemed appropriate, the amount of liability insurance to be taken out.

Moved: Terry Webster

Seconded: CliffHobson
“That Michael Lampadarios be recognised for his dedicated effort in setting up the MMAA and that he be made the first Life Member of the Association.” CARRIED

National Rally 2008:
Bombala Chapter agreed to host the AGM for 2008. Details would be given to members when they were arranged.

Cliff Hobson thanked all members for attending with a special thanks to Terry Webster and the Victoria Chapter for the welcome drinks on Friday night and for organising a successful 2007 AGM.

There being no further business the meeting closed at 12.00pm

MMAA National AGM - Bombala, NSW. Jan 2008

Masonic Motorcycle Association of Australia Inc

MINUTES OF A.G.M. M.M.A.A.
26TH JANUARY 2008.
Held at Masonic Rooms, Bombala.

PRESENT: Cliff Hobson, Alison Gimbert, Paul Gimbert, Tas Harlow, Graham Bant, Laurie Smith, Mark, Scott Walker, Basil Freedman, Trevor Capararo, Terry Webster, Grant Bates, Chris Packham, Peter Cochrane, Greg Marshall, Dot Marshall, Peter Seymour, Bojan Visintin.

1. Welcome by Cliff Hobson. Numbers down on last year, Bombala only increase. Not sure how we can attract more members.

2. APOLOGIES: Roger Coates, Andrew Nolan, Hans Geyger, Ian Boerman, M. Lampadarios, Wendy Capararo, Lorraine Webster, Steven Lane, Chris Nott, Ian Lanyon, Weaver family, Terry Doyle, Michelle Duiker, Colin Everingham, Chris and Elaine Tickner, Robert Hendren, Steven hockey, Neil Grant, Allan Mason, Gary Duff.

3. Minutes previous meeting read and passed.

4. Business Arising.
Changing of Constitution, submitted and passed for incorporation by Department of Fair Trading N.S.W.

5. Terry Webster – fees to be paid to National from Chapters.
Victoria paid $715. Received cheque for regalia.

6. Correspondence.
Four resignations for the year were read out and accepted.

7. Treasurers Report
Bombala to receive $780.
Central Coast $840
Refund of fees to chapters.

8. Cliff Hobson –noted resignations, lack of interest up to us to address the
problem.

9. Bombala Chapter – Paul Gimbert.
Called meeting of possible interested parties, lot came, no interest, why pay
fees when they can go for a ride anytime they like. No commitment.

10. Victorian Chapter – Grant Bates.
Had several rides, and café meetings too. Gave out $1500 to different bodies
as donations. Received $1,000 from G.L. to assist with the “Community
Connections Program” where Vic Chapter has given out 84 complete computers systems
to deserving people and organisations.

11. Sydney Chapter – Basil Freedman.
Enthusiasm lacking in Sydney chapter, 9 members. Says Trevor has members
in Tamworth, suggests they meet half way with Central Coast and NSW
chapters and see how it goes as a first step towards builing interest.

12. Central Coast – Cliff Hobson.
A general lack of interest and ride participants have declined over the past
year.

13. Mark Walker – we need more members to get more numbers on rides.

14. Grant Bates – keep in contact with each other.

15. Paul Gimbert – set ride itinerary each year, some will make it some won’t.

17. Election of Office Bearers.
Greg Marshall to conduct election.

18. President
Nominated Terry Webster
Proposer Dot Marshall
Seconder Bojan
Terry Webster declared President.

Vice President
Nominated Roger Coates (Lizard)
Proposer Dot Marshall
Seconder Basil Freedman
Roger Coates declared Vice President.

Secretary/Treasurer
Nominated Dot Marshall
Proposer Terry Webster
Seconder G. Bates
Dot Marshall declared Secretary/Treasurer.

Road Captain
Nominated Basil Freedman
Proposer Terry Webster
Seconder Grant Bates
Basil Freedman declared Road Captain.

19. Grant Bates thanked everyone for accepting offices.

Terry Webster took Chair. Terry thanked Cliff for his work for the association
He noted that the theme for the past year appeared to be a general lack of interest and enthusiasm by many members and stated we have seen a decrease in membership through apathy and a severe lack of communication and activities.

20. Terry stated the differences, in Victoria, between MMAA and VMMA.
VMAA – all masons, all Lodge related rides. Raised a lot of money for
charity, Canteen, Kids with Cancer. VMAA – also has page in Masonic
magazine for advertising. Their constant promotion through the magazine has
greatly assisted in their increased numbers in Victoria. MMAA was predominantly a social riding club with charitable tendency as a by-product, and not as a main function of the club.

21. How to increase membership – advertising, Masonic magazines, word of
mouth. Raise money for charities, community based. Rides with visibility.
Website needs to be reactivated and updated. Steven Lane designed website
for Vic Chapter – http://www.masonmotorcycles.com.au/. Wear shirts and lapel
pins. All chapters to donate $100 for Steven Lane to update and create a new National
website, which can be found at http://www.themmaa.com.au/

Steven Lane appointed national webmaster.

22. Bombala and C/C to send $100 each to National.

23. Community projects – a great way to be noticed.

24. Communications crucial to ongoing of association.

25. Newsletter bi-monthly.

26. Paul Gimbert asked a new member, Peter Cochrane, why he chose to join our
Association.

27 Peter Cochrane replied that he had investigated joining the Vietnam Vets and
decided but found little to interest him. Had a late life crisis and brought a
motorbike, looked for an organisation with common interest – masonry – so
he joined us. Recreational activities, and bonding , like minded people.

28. It was generally asked -what could be done to increase membership?

29. Peter Cochrane suggested we use Freemason magazine to find out how many
masons have bikes. Create a data base and send newsletters whether members
or not.

30. Alison to send email list to Peter Cochrane so that he can report back to Terry
and Dot.

31. Peter Cochrane going to Sydney and will see the editor of the Freemasons
magazine. He will also contact Cliff and Basil.

31. Bojan to do newsletter.

32. Incorporation Number of MMAA – Inc9888607

33. Family memberships in Vic. Over 18 pays annual fees
Husband and wife membership, pay fees, but children under 18 are free.

34. Accounts
Cliff to be paid $192.05
Terry Webster to be paid $29.40
Accounts to be paid when assoc. has sufficient funds available.

35. Public officer – after much discussion, Dot Marshall has taken on the role.

36. Patches for Rallies to be rectangular. New patches to be ordered by Terry.

Next National Rally – Basil Freedman to decide and notify chapters.

Meeting closed 4p.m.

MMAA National AGM - Buckenderra, N.S.W, Jan 2004

The Masonic Motorcycle Association of Australia



National President: Michael Lampadarios
101 George Evans Road, Killarney Vale NSW 2261
Phone: (02) 4332 2722 – Mobile – 0408 656 850
Email: mlampadarios@comcen.com.au

National Secretary: Dot Marshall
10 Kerta Close, Hoppers Crossing VIC 3029
Phone: (03) 9749 5748 – Mobile – 0412 060 582
Email: gdsmarshall@impaq.com.au

Minutes of the Masonic Motorcycle Association of Australia Inc (MMAA)
National Rally held on Saturday 24 January 2004


The meeting was held at the Buckenderra Holiday Village and commenced at 5.05pm.

Present:

Bombala - Kev Short, Paul Gimbett (Bombala President), Steve Southall, Bernie Gimbett, Sandra Gimbett, Allison Gimbett, Colin Groves, Sharon Talbot, Allan Talbot.

Central Coast/Sydney - David Anthony, Michael Lampadarios (National President), Carl Brooks, Cliff Hobson (Central Coast President), Richard Black, Graeme Williams, Ken Parsons.

Victoria - Chris Packham, Terry Webster (National Vice President & Victoria President), Dot Marshall, Greg Marshall, Ian Voerman, Grant Bates

Apologies:

Bombala – Steve Preston, Taz Harlow & wife, Peter Campbell, Kerry Barker, Wayne Douch, Steve Fleming, Matt Turner.

Central Coast/Sydney - Roger Kean (Acting National Secretary), Barry Cooksley, Warren Booth, Chris Tickner, Mark Teswell.

Victoria – Roger Coates (National Sergeant of Arms), Glenda Coates, Lorraine Webster, Thomas Webster, Paul Dolan, Michael Fernando & family, Ian Lanyon, Michael Murray, Simon Nichols

Michael Lampadarios welcomed all members who were able to attend.

Minutes of Previous Meeting:

The Secretary’s Report was unable to be tabled as there was no acting Secretary at present.

Moved: Terry Webster
Seconded: Michael Lampadarios

“That Dot Marshall be elected National Secretary.”
CARRIED

Correspondence:

Nil


Treasurers Report:

The Treasurers Report was unable to be tabled as there was no acting Treasurer at present; however Michael Lampadarios reported an income of $2,450.00 and expenditure of $1,795.00. The bank balance as at 22/1/04 was $655.00.

Michael Lampadarios advised that the income was derived from the sale of T shirts, name tags, badges, key rings and lapel pins etc.
Moved: Michael Lampadarios
Seconded: Terry Webster

“That David Anthony be elected National Treasurer.”
CARRIED

General Business:

Michael Lampadarios advised that during 2003, two Associate members who joined the MMAA had become Freemasons.

Michael also advised of a Tamworth weekend ride where members supported Mathew Sanderson on his 3rd Degree. Pictures were tabled. While at Tamworth MMAA members were invited to participate in the Tamworth Music Festival Parade in support of Smokey Dawson. Arrangements would be made from February onwards. There are 2 members in Tamworth who own a 300 acre property who have offered to accommodate campers.

Michael also advised that 2003 saw the formation of a new NSW Chapter – Bombala. Paul Gimbett and Allan Talbot were the driving force. A second Central Coast Chapter is in the process of forming.

Michael asked Chapters to plan a ride calendar for weekends away etc. with all details, including venue, dates and numbers that could be relayed to him to enable the formation of a National Ride Calendar. Day rides could be organised on a more regular basis. This would mean that all members could be notified Australia wide. The details would be put on the website. It was planned for the website to be updated on a more regular basis. Michael advised that the Domain name registration had been renewed at a cost of $25.00 for another 2 years. Chris Tickner s wife would be the Newsletter Editor. The Newsletter would include the Ride Calendar and Road Rules.

Michael reminded members that Torrini Leathers offered a 10% discount to all MMAA members.

Cliff Hobson raised the question of public liability with regard to rides. As the rides were regarded as a mutual gathering of members there was no problem with public risk and liability. Terry Webster advised that the MMAA Victoria Chapter had been incorporated. Discussion centred on this topic with the result that Allison Gimbett would look into Incorporation of the National Body as she had experience with this with other organisations.

Cliff Hobson advised the Central Coast Chapter were doing some general charity work together with rides and displayed his black polo shirt with MMAA embroidered logo at a total cost of $43.00. There was discussion whether to have both a black polo shirt and long sleeve white business shirt (with MMAA logo and ability to wear bow tie) for official Lodge visits. Emphasis was placed on the white shirt for Lodge visits against the proportion of Associate members who would only wear the black. Cliff would show members a catalogue with prices.

Terry Webster asked Cliff Hobson to procure a cost for the 2004 Rally Patch. Pins were suggested instead of patches due to cost and display room on jackets. David Anthony and Colin Groves volunteered to design the 2004 Rally pin.

It was suggested to have all merchandise, regalia etc. centrally ordered by one member for all States.

Paul Gimbett suggested a change of wording on the application form “I pray for membership”. Terry Webster advised that the wording on the Victoria Chapter application form had been altered and would email a copy to Allison Gimbett to update the NSW application form accordingly.

Cliff Hobson circulated paper for all members to write their email addresses. Michael Lampadarios has all details on the National Register.

Allan Talbot advised an Omeo ride in February (possibly the 28th) and suggested that Bombala members might like to make it a weekend ride and invite Associate members for a Friends in the South.

David Anthony advised that country Lodges were not managing due to low numbers.

Allan Talbot replied that they had many new members with a growth of younger members.

Discussion centred on a location for the 2005 National Rally. The Bombala Chapter would decide on a venue (a point equidistant to all Chapters) and give at least 6 months notice. It was also suggested to move the Bombala Lodge meeting back by a few weeks to coincide with the 2005 National Rally to incorporate an official visit.

Ken Parsons suggested that the 2005 National Rally have an agenda of organised rides and activities so all members knew what was arranged for weekend.

Much discussion followed regarding the destination and route of the next days ride. It was decided to go to Charlottes Pass (approximately 200km return) leaving at 8.00am after the Group Photo. Members were asked to assemble at the front gate.

Terry Webster offered “cobbers” neck-ties to all interested members.

There being no further business the meeting concluded at 6.55pm.

MMAA National AGM - Wagga Wagga, NSW. Jan 2006

The Masonic Motorcycle Association of Australia


National President: Cliff Hobson
2 Drumalbyn Close, Wyoming NSW 2250
Phone: (02) 4329 3310 – Mobile – 0414 437 424
Email: cliff@lasotell.com.au

National Secretary: Dot Marshall
10 Kerta Close, Hoppers Crossing VIC 3029
Phone: (03) 9749 5748 – Mobile – 0412 060 582
Email: gdsmarshall@impaq.com.au

Minutes of the Masonic Motorcycle Association of Australia Inc (MMAA)
National Rally held on Saturday 28 January 2006

Chairperson: Terry Webster

The meeting was held at the Wagga Wagga Masonic Centre, Wagga Wagga, and commenced at 2.00pm.

Present:

Bombala - Paul Gimbert (Bombala President), & Alison Gimbert

Central Coast/Sydney - Michael Lampadarios (National President), Cliff Hobson (Central Coast/Sydney President), Gary Duff, Hans Gyger, Graeme Williams, Allan Mason, Roger Keane, Lynden Norgate & Richard Black

Victoria - Terry Webster (National Vice President), Dot Marshall (National Secretary), Greg Marshall, Grant Bates (Victoria President), Roger Coates (National Sergeant at Arms) & Chris Packham

NSW – Peter Seymour, Wendy Capararo, Trevor Capararo & Robert Hendren

Ken Parsons (Membership Status unknown at time of typing minutes….Secretary)

Apologies:

Central Coast/Sydney – John Francisco, Elaine Tickner &, Chris Tickner

Victoria – Michael Fernando, Tony Bruce-Mullins, Steven Lane, Chris Knott, Ian Lanyon, Ian Voerman, Steve Ellis, Olivia Middleton, Chris Dobson, Terry Doyle & Michele Duiker

New South Wales – Mal Billinsby & Gary Fox

Terry Webster welcomed all members who were able to attend.

Minutes of Previous Meeting:
Moved: Michael Lampadarios
Seconded: Lynden Norgate

“That the minutes of the previous meeting held on Saturday 22 January 2005 as tabled be accepted.”

CARRIED

Correspondence:

INWARD:

Motorcycle Council of NSW Inc. re affiliation
Motorcycle Council of NSW re invitation for 2 Delegates to attend their meetings (Roger Coates & Chris Tickner were elected as the two Delegates to attend the MC of NSW meetings)
Motorcycle Council of NSW re The Summer Blood Donor Challenge Project

OUTWARD:

11/12/04 Motorcycle Council of NSW Inc re confirmation of interest and association
16/2/05 MMAA 2005 AGM Minutes
6/11/05 MMAA 2006 Notice of Meeting with attachments
24/1/06 MMAA 2006 AGM Itinerary

Treasurers Report:

Alison Gimbert reported a Bank Balance as at 7 September 2005 of $1,654.79. Alison advised that due to the cyclic distribution of National Australia Bank Statements she was only able to do her report from September 2004 to September 2005.
Moved: Alison Gimbert
Seconded: Greg Marshall

“That the Treasurers report as tabled be accepted.”
CARRIED

Terry Webster suggested the National Body get internet access to the accounts for the National Treasurer to be able to download relevant Bank Statements. Michael Lampadarios offered to organise same.

Presidents Report:

National President:

Michael Lampadarios reported that the MMAA had lost a few members due to being unfinancial and also due to relocation. Michael also advised there had been a little increase in the membership numbers.

Bombala President:

Paul Gimbert reported that a number of members were unable to attend the AGM due to illness and the extreme weather conditions.

Paul said that it had been a slow year regarding activities due perhaps to a lack of interest. Paul advised he is still trying to keep the membership enthused.

Central Coast/Sydney President:

Cliff Hobson advised that the CC/S Chapter had also lost a few members, younger members who had also dropped out of Lodge. Cliff reported that there were a few new members that had come along to their monthly meetings which were still held at the Bowling Club.

Cliff advised that riders participating on rides were charged $5.00 each which had gradually built up to a sizeable balance in the bank to enable the Chapter to donate funds to charity. The Chapter had also been selling shirts etc.

Cliff informed the meeting of members going to Camp Breakaway on a regular basis to give rides to the disabled. He hoped that there would be more new members next year.

Victoria President:

Grant Bates advised that the Victoria Chapter was still meeting regularly even though a few members had been lost due to relocation with work. Grant advised a few members had been struck off due to being unfinancial but there were new members joining to offset this. There had been semi regular rides organised. He was pleased to announce that there were 8 members from the Chapter attending the AGM. He also advised that one member, Steven Lane, had now joined the Craft.

General Business:

Membership:

Dot Marshall requested a minute to remove members (whose fees were 18 months overdue) from the membership register. It was suggested by Paul Gimbert that 18 months was be too long and that members should be deemed unfinancial after only 6 months. There was some discussion.

Moved: Dot Marshall
Seconded: Paul Gimbert

“That all unfinancial members, whose fees are 18 months overdue, be struck from the membership register of the MMAA.”
CARRIED


It was requested of the Secretary that all invoices be sent out in May, a month prior to the end of the financial year when they were payable.

Incorporation:

Members discussed “incorporation” issues in light of the fact that the Victoria Chapter has “incorporation” status. It was noted that the Victoria Chapter is the only “incorporated” Chapter of the MMAA. It was agreed unanimously that the National Body investigate the requirements etc. for investigating same.
Moved: Grant Bates
Seconded: Michael Lampadarios

“That Allan Mason investigate and compile a structure for the National Body including a new set of Model Rules, for voting by members and report to the National Executive, within a 3 month time frame.”
CARRIED

It was agreed by all, that any reasonable expenses incurred by Allan, be reimbursed to him.

Moved: Terry Webster
Seconded: Grant Bates

“That only financial members are eligible to vote and hold office within the Chapters and National body.”
CARRIED

Terry Webster raised the topic of Associate members and their ability to vote at meetings (where financial) but that they could not hold the principal positions within the Chapters and National body (i.e. President and Vice-President).

Terry Webster advised that the Victoria Chapter had their own website (organised by Steven Lane). The address was given as www.mmaavic.org.au.

Members had suggested holding the National Rally every two years, however Allan Mason suggested statutory requirements would likely dictate an annual meeting.

All members present voted unanimously to hold an annual rally. CARRIED

Members had suggested changing the running of the AGM from January to a later date as a result of the excessive hot weather conditions experienced. Terry Webster advised that as the Victoria Chapter were to organise the 2007 Rally then the Chapter would take all factors into consideration when considering a date and venue.

Terry Webster advised 2006 Rally Patches were available together with previous Rally Patches at a cost of $12.00 each.

Allan Mason suggested an event be held at the National Rally meeting to get more interested members i.e. an Observation Rally and also have something organised for female members and partners.

Terry Webster advised that the Victoria Chapter had held different events and rides to keep members interested.

Allan Mason went on to suggest a survey be sent to all members regarding ideas and activities together with a structured calendar – on a Chapter level.

Richard Black advised that the organising Chapter should be mindful of the time frame with regard to activities, as usually a 3 day weekend National Rally entails 2 days riding and a ½ day meeting so it would only leave one morning free.

Terry Webster suggested emailing the Survey then following up with phone calls. Terry advised the National Website was again up and running (www.masonicbikers.org) and all calendar events would be placed on this with a link for the Victoria members. Michael Lampadarios had renewed the domain name www.masonicbikers.com.

Roger Coates reinforced the National Road Rules and conduct of riding as per those adopted by the MMAA. Roger went on to say that the rules were to be adhered to without compromise. Richard Black suggested he didn’t like to adhere by the rules and wanted to be more flexible and not ride in such a regimented fashion. He also advised that common sense prevails and vehicles should be allowed to pass.

Cliff Hobson advised that the Lodge meeting would tile at 5.00pm with a meal in the South at approximately 6.00pm.

Presentations:

Michael Lampadarios presented Terry Webster; Grant Bates; Greg Marshall; Roger Coates; Cliff Hobson; Graeme Williams; Chris Packham; Richard Black; Paul Gimbert; Roger Keane & Dot Marshall with gifts in recognition of the continued support and help since the forming of the MMAA.

Election of Office Bearers:
Moved: Paul Gimbert
Seconded: Terry Webster

“That Cliff Hobson be elected President of the MMAA National Body for 2006.”
CARRIED

Cliff Hobson assumed the role of President and formerly chaired the rest of the meeting

Moved: Cliff Hobson
Seconded: Chris Packham

“That Terry Webster be elected as Vice President of the MMAA National Body for 2006.”
CARRIED

Moved: Steve Ellis
Seconded: Grant Bates

“That Dot Marshall be elected as Secretary of the MMAA National Body for 2006.”
CARRIED

Moved: Terry Webster
Seconded: Paul Gimber

“That Alison Gimbert be elected as Treasurer of the MMAA National Body for 2006.”
CARRIED

Cliff Hobson confirmed Roger Coates’s appointment as National Sergeant at Arms.

National Rally 2007:

Cliff Hobson advised that the Victoria Chapter would be organising the National Rally for 2007 and would consider dates and venues as recommended from members.

Cliff especially thanked Michael Lampadarios, on behalf of all members, for all the work he has undertaken to get the Association up and running and also for his continued support.

Cliff also thanked all the CC/S Chapter members for all their help in organising the 2006 National Rally.

There being no further business the meeting concluded at 4.00pm.